Terms and Conditions
- Accommodation Terms & Condition & Pet Policys
- Activity Terms & Conditions - Sailing, Sea Kayaking, Snorkelling
- Scuba Dive Terms & Conditions
- Gift Voucher Terms & Conditions
- General Terms & Conditions & Special Deals
- Consequences of not meeting the Terms and Conditions
- Education Groups - Terms and Conditions
1. Accommodation & Group Lodge Terms & ConditionsFull Payment is due on booking. If payment terms are requested, final and full payment is due 30 days prior to arrival. If cancelled within 30 days prior to arrival, a 100% cancellation fee will be applied. All refunds are at the Managers discretion and must be requested in writing.
NB: Group organisers should ensure they have collected funds from their group members in advance to avoid complications with your group members.
A security deposit form needs to be filled out, signed and returned to the Bayplay office 3 days prior to the arrival date. Click here to download the security deposit form. Payment of security deposit is to be made by Credit Card Pre-Authorisation on the day of arrival. A Pre-Authorization is not a payment; it allows the bank to put the amount of the security deposit on hold on your credit card so that you cannot spend the allocation. The card must be equipped with sufficient funds which will be released by the bank approx 5 working days after departure. Please contact the Bayplay office on arrival at your booked property if you find anything out of order which may affect your security deposit being refunded. Ph (03) 5984 0888. The form can be scanned and emailed or you can fill it in and take photo with your phone and email it through to email@example.com.
During your stay
Please abide by the following terms to avoid security deposit losses:
- Guests must not create noise which is offensive to neighbours at any times and during arrival and departure at any time throughout the occupancy. If other guests and/or neighbours are disturbed you may be liable to refund accommodation fees to guests whose stay has been disrupted by excessive noise from your group.
- Guests must abide by any noise abatement conditions, standards and orders issued by police or any regulatory authority to minimise impacts upon the residential amenity of neighbours and local community. Disturbance of the Peace comes with considerable fines.
- The Properties are not a “party house” and any such activities are strictly prohibited.
- Gatherings, celebrations or entertainment at the property must not conflict with residential amenity and must comply with local laws and house rules.
- No smoking indoors or within 3 metres of entrances
- No cigarette litter on property grounds
- No open flames or candles
- No food or drink in the bedrooms or carpeted areas
- Garbage must be disposed of in the bins and in garbage bags
- No garbage is to be left beside bins in the outdoor areas
- Recycling in accordance with standard practice with local laws and in the correct bins
- No rubbish to be left in driveways, public and/or common areas
- Guests must comply with parking signs and information as supplied by Bayplay
- Guests must advise the office and pay a day fee for visitors.
No Guest or Visitor is to disturb the natural environment or to bring animals onto the property without prior approval by management. Management are empowered to take action as necessary for improper behaviour and have the right to ask any person to leave.
Licence not a tenancy
- Guests are granted a limited permission to occupy the Property for holiday purposes.
- This is not a residential tenancy agreement under the residential tenancy legislation.
- Failure to comply with the Guest's obligations in the Terms and Conditions may result in termination of permission to occupy the Property and eviction.
Prices are subject to change.
- It is the clients responsibility to provide Bayplay with a contactable phone number prior to and for the duration of your stay.
- Minimum 7 night stay between Christmas and mid January.
- Minimum 2 night stay on all weekends and 3 night stay on long weekends.
- There is a 4 night minimum stay during Easter, Cup weekend
- One night stay available on request - surcharge applies.
- Children under 2 years old are Free of Charge.
- A $fee applies to transfer your booking
- In the instance of a no show, refunds will not be issued
- Special Offers and Coupons are not redeemable on Public/school Holidays/peak times
- Final numbers are to be confirmed four weeks prior with final payment.
- The facilities at all properties are shared ie pool, tennis court & parking.
- Pool heating is available upon request (fee applies)
- Late check out or early check in by request (fee applies)
Swimming Pool - Bayplay Group Lodge, Blairgowrie
The swimming pool at the Bayplay Group Lodge is shared amongst all guests and Bayplay's scuba dive training team. Scuba dive training is on Saturdays until 1pm and/or Sunday mornings.
Pool in use? No worries! You’re just 500m from the bay beach or a a short drive from Mornington’s very own natural hot springs. Pool heating is available upon request for a fee.
If there are divers in the pool, this is a good time to visit the beach, local markets or join on a Bayplay kayak, snorkel or dive experience. If you would like to know the pool dive schedule, just give us a call in the office the day prior. No glass, alcohol, food or smoking in the pool area please.
Pet Friendly Accommodation
Some of our Bayplay Peninsula Accommodation properties are pet friendly. Some properties have deck only outside areas and in this case, dogs need to be managed by owners. No dogs at Iluka retreat at any time.
Portsea Retreat - House trained dogs only - no outside spaces
Rye Cottages - Enclosed deck area
Blairgworie Cottage - Fenced yard
Blairgowrie Lodge - Fenced yard
Bayplay Chalet and Shoreham Iluka Retreat - No dogs allowed on the property at any stage as this is Land for Wildlife.
Please contact the office to find out about bringing your pets along on your family holiday.
Seasons are as follows:
Low season: 10 Jun - 31 Aug
High season: 1 Sep - 20 Dec and 31 Jan - 9 June
Peak season: 20 Dec - 30 Jan, School Holidays, Easter and Long weekends
Weekend nights are Friday and Saturday nights
Mid Week nights are Sunday through Thursday
2. Bayplay Activity Terms & Conditions
- Sailing Cruises, Snorkel, Kayak & Bike Tours
- 100% payment is required upon making your activity booking.
- It is the clients responsibility to provide Bayplay with a contactable name and mobile phone number for the day of your scheduled activity.
- Minimum numbers are required on all tours and courses.
At the Company's discretion, tours may run with less than the minimum requirement when possible.
Sailing Catamaran Cruises - Minimum of 10 guests for scheduled cruises
Snorkel, Kayak & Bike Guided Tours - Minimum of 4 guests for tours
Scuba Diving - Minimum of 3 guests, varies for each course/tour type.
- If an activity is cancelled due to weather conditions or any other reason beyond our control, the activity booking will be rescheduled. NB: If a Dive experience is unable to be completed, an alternate date will be offered pending the circumstances
- Clients are not to be under the influence of alcohol/drugs prior to or during an activity/tour.
- If a Client is late for a tour departure, then the tour would be forfeited. Under proven extenuating circumstances, the booking may be rescheduled at the discretion of the manager.
- In the circumstance of a "No Show", the booking will not be rescheduled or refunded.
- Groups will be charged for the number of guests booked, including those who do not show up on the day. Final numbers for groups are required 7 days prior to the day. Extras may be added on at any time, space permitting.
Refunds on tours are not provided unless exceptional circumstances. Refunds are at the discretion of management and must be requested in writing. An admin fee of 20% will be applied to all approved tour refunds or you may swap your tour for a Bayplay gift voucher redeemable on Bayplay tours only. Additional terms for scuba diving follow.
3. Scuba Dive Terms & Conditions
These Terms are in addition to the above activity booking terms in section 2:
- Scuba Dive Courses - We require a minimum of 4 people to run a dive course.
- Private Courses are available for numbers lower than 4 people but incur an additional fee.
- Rescehdule Fee - If a student diver cancels prior to or during a dive course a fee of $100 applies.
- If a student diver cancels their dive course, a part refund will determined based on equipment already provided prior to the course ie online training.
- Refunds are at the discretion of management and must be requested in writing.
Refunds will not be issued if you find that scuba diving is not for you or if you miss the course due to situations that could have been avoided ie sleeping in.
- Learning to Dive - We understand that at times, you may find that scuba diving is not for you or your assigned PADi dive instructor may decide that you need further one on one training or a dive medical to complete a diving program. In this instance you will be offered to reschedule at a later date or to do an alternate activity. This is at the dive instructors discretion.
- It is up to the student to ensure all paperwork is returned and medical information is disclosed to our office prior to a dive course ie swimming ability or any reason which may impact on a learn to dive course or program.
- Reschedule of incomplete courses or DSD experiences are at the Managers discretion. If the DSD dive is not able to be completed on the day, than an alternate day will be offered. PADI liability forms and terms and conditions must be adhered to at all times.
- Charter Boat Dives - Refunds are not issued for boat dives cancelled by guests less than 72 hours in advance. Please note that all scheduled shore and boat dives may vary from dive site due to the following:weather conditions, safety and shipping channel vessels coming through Port Philip Heads. If a dive site is swapped to another on the day, a refund is not issued. Charter operators only run if numbers are met on the particular charter vessel.
- Scuba Equipment - Scuba Equipment is included on beginner and open water dive courses up to size 9 adult wetsuit and XL BCD. if a person requires equipment outside the range of what we carry, then a fee may be required to hire items in or purchase tailored equipment ie prescription masks. We may need up to 4 weeks to organise specific equipment.
- At times a dive instructor may suggest further swim skills are required to gain confidence in the water.
- The dive instructor may recommend that you return to the program when your swimming skills or confidence in water is more advanced, or for any other reason that may affect the safety of the client, the other students on the course, the smooth running of the course or the Company providing the course.
4. Gift Voucher Terms & Conditions
- The gift certificate must be redeemed by the due date.
- The gift certificate may not be redeemed for cash.
- The certificate may be redeemed on scheduled tours only.
- Gift certificate may be exchanged for other Bayplay run tours.
- Gift certificates are valid for 6 months from the date of purchase.
- All bookings are subject to the Terms listed above for activities and accommodation
5. General Terms & Conditions
Guests and Visitors must comply with any instructions from the Manager and security services during their stay and notify the Manager of any disputes or complaints as soon as is practicable on (03) 5984 0888.
Special Offers - Only one special offer or deal is applicable per booking.
Bayplay reserves the right to cancel bookings under extenuating circumstances, and in this instance all deposits where possible will be refunded. Whilst every effort is made to ensure a safe environment, Bayplay holds no responsibility for any damage to your person or personal effects.
6. Meeting the Terms and Conditions
The consequences of not complying with the Terms and Conditions requirements can include enforcement action from the Owner, Manager, Security Services, Local Councils and Law Enforcement Officers.
Enforcement action is subject to the Australian Consumer Law and other relevant legislation.
Such enforcement action could result in termination of permission to occupy a Property, eviction and loss of booking payment or deductions from security deposits plus additional charges to recoup costs of loss of bookings due to the clients actions.
It is important for all Guests to be aware of their obligations and of their responsibilities and to make any Visitors to Bayplay property aware of these requirements to maintain the amenity of the Property and its neighbourhood.
7. Education Group - Terms & Conditions
- The Booking Deposit is due within 7 Days of confirmation
- Final Balance is due 7 days prior to arrival
- The Balance of payment will be based on the numbers provided 7 days prior to arrival
- Any no shows or cancellations within this period will be invoiced as a booking
- Cancellations due to serious illness may require a medical certificate and in this case will be considered for a refund.
- 1 staff member per 10 students will be free of charge
- Teachers participating in scuba diving courses may need to pay a fee
- Any modifications to programs due to weather will be agreed upon on the day with the group including any price variations. If an activity has been substituted with no price discussion - it will be taken as a substitution of the said activity and the camp price will remain the same.